ShERIF User Group Committee Meeting: Monday 13th September 2021

via Microsoft Teams

In Attendance: Elaine Mulholland (Chair), Adam Edwards, Jane Cooke, Nicola Tricker, Michelle Walker, Suzanne Davies, Ceri Clark, Adam Robinson

 

 

 

NOTES

ACTION

1.

Apologies for absence –

Amanda Parker, Klara Finnimore

 

2.

Arrivals and departures – to include Enhancement Groups:

Klara Finnimore has announced she is stepping down from the committee. Caroline Gale from Exeter to be considered to replace this role.

 

 

3.

Minutes of the last ordinary meeting

Nicola approved the minutes from the last meeting.

 

4.

Matters arising

None. 

 

5.

Reports on liaison activity

 

 

5.1

JISC Content Expert Group (CEG)

(previously the Content Collections Strategy Group (JCCSG))

Jane is due to attend a meeting on 19th October.

 

Items discussed:

·         Elsevier - ‘read and publish deal’ still being negotiated with JISC. A new proposal has been submitted by Elsevier and will be submitted to Library Directors for consideration shortly.

·         Unsub – is being found to be useful for institutions when reviewing read and publish deals.

·         JISC are establishing a new group – the Learning Content Expert Group aimed at focussing on content such as eTextbooks. Agreed representation from sherif will be required on this group in order to maintain visibility and relevancy to the sector.

 

 

5.2

EDINA – Elaine Mulholland –

No report

 

 

5.3

Eduserv – Nicola Tricker

Nicola to find out the contact at Eduserv following Jenny’s departure.

 

NT

5.4

Research Councils – Ceri Clarke

 

No report

 

 

5.5

FE: Amanda Parker

No report

 

6.

Reports on enhancement

groups

 

 

 

 

Discussed asking the Chairs of each group to attend Committee meetings to provide their feedback to provide context to their notes and encourage engagement.

 

EM

 

 

6.1

BSOL – Vacant Chair

No report

 

 

6.2

IHS / CIS – Vacant Chair

No report

 

6.3

EBSCO – Kath Halfpenny

No report

 

 

6.4

Ovid – Delyth Morris

MorrisD13@cardiff.ac.uk

 

No report

 

6.5

Proquest – Adam Edwards

 

Report attached – discussed the preference to continue to meet online as it is more convenient for members, easier to organise and has no associated expenses.

 

6.6

Scopus – Elizabeth McHugh

·                A Draft version of the Scopus meeting minutes (May 2021) were received

·                These are draft and have yet to be reviewed and approved by Elsevier

 

 

6.7

Web of Science – sherif rep (Ceri Clarke)

 

No report – discussed issues with contacts emails bouncing back and identified that Ross Macintyre has stepped down. A new email address was provided for Norma Williams. Elaine to reach out to Norma and re-establish communication.

 

EM

7.

sherif Prize – Volunteers

Adam Edwards, Adam Robinson and Nicola Tricker have volunteered to be judges. Klara Finnimore has also volunteered, Elaine to discuss.

 

Agreed submission deadline: 15th November

EM

8.

AGM feedback / Summer Event:

Feedback responses for the AGM/June events were positive.  Breakout rooms in particular were very popular.

 

Ideas suggested for future events:

·         Open Access

·         EBook / ETextbooks

 

Agreed changes in the sector in regards to eBook licencing is topical and there are several groups (JISC/Sconul/eBookSOS) all striving to encourage publishers to make changes to their current licencing models. Discussed the possibility of gathering speakers from each of these groups to present their work and update the community. A panel discussion with all of the speakers would be useful for members to engage directly and provide an opportunity to have a wider discussion.

 

Elaine to contact Caren Milloy at JISC. Adam    Robinson to contact Caroline Ball.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EM/AR

 

9.

Event Planning

Agreed February event should be held online in line with other JISC/UKSG events. CILIP has offered a month cancellation option if required. Many institutions have placed a freeze on expenses and online would be easier and more convenient for members. Also a danger that the winter months may have restrictions reinforced by the Government.

 

Identified the w/c 14th Feb for the  AGM.

 

Discussed options for holding the June event at CILIP. Elaine will send out a poll to ask members would prefer an online or in person experience.

 

Identified the w/c 27th June for the summer event.

 

 

 

 

 

 

 

 

 

 

 

 

 

EM

10.

Changes to the constitution:

None.

 

 

11.

Treasurer’s Update: Jane Cooke

Report attached.

97 subscriptions

This is lower than last year (107). 

 

Definite cancellations for 20/21:

·         University of Hull

·         University of Essex

·         University of Bristol

·         National Art Library

·         St Andrews

 

 

 

 

 

 

 

 

12

Mailing Lists: Michelle Walker

A few emails have been bouncing back from the Jisc lists.  Many departures over the last 12 months.

 

MW has provided statistics.

 

 

13.

Membership costs 2022: Adam Robinson

Agreed the membership fee should be maintained at £105.

 

14

Date and place of next

Meeting

 

Doodle poll to be circulated – agreed the meeting will be held early November.

EM

15

AOB

 

None.

 


 

JISCMAIL Statistics:

 

 

List

Members 

25 March 2021

Subscribers joining
25 March 2021- 8 Sept 2021

Leavers 
25 March 2021- 8 Sept 2021

No of posts
25 March 2021- 8 Sept 2021

LIS-SHERIF-ADVISORS

9

0

0

2

LIS-SHERIF-CTTE

10

0

0

83

LIS-SHERIF-USERS

301

6

24

59

 

Treasurer’s Report – Jane Cooke

 

Bank

Current account:              £160.68

Instant access account:  £37,989.69

Total:     £38,150.37

*Figures recorded 13.09.2021                                                     

 

Subscriptions

97 members

Definite cancellations for 20/21:

·         University of Hull

·         University of Essex

·         University of Bristol

·         National Art Library

·         St Andrews

 

 

Jane Cooke/ Adam Robinson

13.09.2021

 

 

Sherif Proquest Enhancement Group – Adam Edwards

 

Sherif Proquest Enhancement Group report for September 2021 meeting

 

The group continues to meet via Teams very effectively and I would expect us to continue to do so long term as it is very time efficient and avoids the global warming if people come over from the USA.  We last met on 17th June 2021 and will meet again in December. I am very happy to help other EG chairs with how this works, if that would be useful.

Clarivate and Proquest

The biggest issue of the meeting was of course the takeover of Proquest by Clarivate and because of legal issues we have been asked to use this statement in response to the question about RefWorks and EndNote:

·         Legal restrictions require that Clarivate and ProQuest operate as separate, independent businesses until the purchase is signed and closed. We expect that sometime in Q3. We do understand that Clarivate’s current intention is to continue to offer both products to the market so that our customers will be able to use the tools that they feel comfortable using.  In the future, and following closing, Clarivate may consider integrating EndNote and RefWorks, to harness the best parts of each product, but nothing has been decided at this point.

·         For the same reasons already noted, ProQuest and Clarivate have not discussed plans for staffing or any changes to customer support. However, Clarivate confirmed, “We will continue to provide the exceptional quality, client service, and support customers expect from us.”

EBook Central and Partners

An issue resolved has been a way forward to allow Proquest eBook Central to be shared to Joint and Franchised partners in the same way as for journal databases.  This is very helpful to Universities with many partners, like Middlesex.

 

The minutes of the meeting and slides from Proquest are available on the sherif website:

http://www.sherif.ac.uk/proquest.html